Proofing Tools (Cambridge (CIE) IGCSE ICT)
Revision Note
Spell Check Software
What is spell check software?
Spell check software is built in to many word processing applications and compares words typed in a document to those held in its dictionary
Any words that do not match are flagged and highlighted for the user to check
Most commonly, flagged words will be underlined in red
If a word is not in the dictionary but is spelt correctly, it will still be flagged
Most common examples of flagged words that may be spelt correctly include:
Proper nouns
Words in other languages
Considering automated suggestions
Automated suggestions provided by spell check software may not always be accurate or appropriate
The software may not recognise some words or phrases, particularly technical terms or jargon
Always use your judgement when accepting or rejecting these suggestions
Validation Checks
What are validation checks?
A validation check is essential to ensure data is accurate, complete, and meets specific criteria before it's processed
It helps minimise data entry errors and maintains the integrity of the data
Details of specific validation routines can be found here
Worked Example
A document contains the sentence "Fistral Beach is a well-known beach in Cornwall, England". The text is spell checked.
Explain why the word Fistral is flagged as an error
[3]
Answer
Fistral is the name of a specific beach and will not be in a dictionary [1]
Spell checkers do not include proper nouns [1]
It can be added to the dictionary so that it is not flagged if used again [1]
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