Formatting (Cambridge (CIE) IGCSE ICT): Revision Note

Formatting

How can you format a document?

• Applying different formatting techniques to a document can drastically change the look and feel

• Formatting should always meet the needs of the audience and purpose

• Formatting techniques include:

Setting line spacing

• Line spacing can be altered from the Home tab, by selecting the 'Line and Paragraph Spacing' button or by opening the paragraph settings

Setting tabulation

• Tabulation is setting text to be indented at specific points

• Tabulation can be configured via the paragraph settings on the Home tab

Formatting text

• Formatting text is changing the visual appearance of text in a document

• Common text formatting includes:

  • Fonts

  • Colours

  • Case

  • Emphasis

  • Sub & super script

Creating lists

• Creating and editing lists, bulleted and numbered can be achieved from the paragraph section in the Home tab

Finding and replacing text

• A useful technique for when a word or phrase needs to be replaced

• Using the find and replace tool, all instances of a word or phrase can be changed automatically

• Finding words in a document can be done by matching:

  • Case

  • Whole words

Adding hyperlinks & bookmarks

• Hyperlinks are used as electronic shortcuts to sections in a document, other documents or websites

• Hyperlinks can be added to text or objects

• Bookmarks flag specific areas within a document

• Bookmarks are not clickable but a hyperlink can be used to navigate to them