Formatting (Cambridge (CIE) IGCSE ICT)
Revision Note
Formatting
How can you format a document?
Applying different formatting techniques to a document can drastically change the look and feel
Formatting should always meet the needs of the audience and purpose
Formatting techniques include:
Setting line spacing
Line spacing can be altered from the Home tab, by selecting the 'Line and Paragraph Spacing' button or by opening the paragraph settings
![A Word document on a computer screen titled "Portugal: A Land Steeped in History and Sun-Kissed Beauty," detailing Portugal's attractions such as historical sites, food, and beaches.](https://cdn.savemyexams.com/cdn-cgi/image/f=auto,width=3840/https://cdn.savemyexams.com/uploads/2024/06/31092_formattext-linespacing-ezgif-com-video-to-webp-converter.webp)
Setting tabulation
Tabulation is setting text to be indented at specific points
Tabulation can be configured via the paragraph settings on the Home tab
![Screenshot of a Microsoft Word document titled "Portugal: A Land Steeped in History and Sun-Kissed Beauty," with sections on history, food, and beaches.](https://cdn.savemyexams.com/cdn-cgi/image/f=auto,width=3840/https://cdn.savemyexams.com/uploads/2024/06/2883_formattext-tabs-ezgif-com-video-to-webp-converter.webp)
Formatting text
Formatting text is changing the visual appearance of text in a document
Common text formatting includes:
Fonts
Colours
Case
Emphasis
Sub & super script
![Microsoft Word document titled "Portugal: A Land Steeped in History and Sun-Kissed Beauty," detailing Portugal’s attractions including history, cuisine, and beaches.](https://cdn.savemyexams.com/cdn-cgi/image/f=auto,width=3840/https://cdn.savemyexams.com/uploads/2024/06/48515_formattext-text-ezgif-com-video-to-webp-converter.webp)
Creating lists
Creating and editing lists, bulleted and numbered can be achieved from the paragraph section in the Home tab
![Screenshot of a Microsoft Word document about Portugal, with text discussing its historical sites, food culture, beaches, and cities.](https://cdn.savemyexams.com/cdn-cgi/image/f=auto,width=3840/https://cdn.savemyexams.com/uploads/2024/06/50433_formattext-bullets-ezgif-com-video-to-webp-converter.webp)
Finding and replacing text
A useful technique for when a word or phrase needs to be replaced
Using the find and replace tool, all instances of a word or phrase can be changed automatically
Finding words in a document can be done by matching:
Case
Whole words
![A screenshot of a word processing document titled "Portugal: A Land Steeped in History and Sun-Kissed Beauty," discussing Portugal's rich history, culture, and notable landmarks.](https://cdn.savemyexams.com/cdn-cgi/image/f=auto,width=3840/https://cdn.savemyexams.com/uploads/2024/06/64094_findandreplacetext-ezgif-com-video-to-webp-converter.webp)
Adding hyperlinks & bookmarks
Hyperlinks are used as electronic shortcuts to sections in a document, other documents or websites
Hyperlinks can be added to text or objects
Bookmarks flag specific areas within a document
Bookmarks are not clickable but a hyperlink can be used to navigate to them
![Screenshot of a Microsoft Word document with the title "Portugal: A Land Steeped in History and Sun-Kissed Beauty," followed by a bulleted list describing Portugal's attractions and culture.](https://cdn.savemyexams.com/cdn-cgi/image/f=auto,width=3840/https://cdn.savemyexams.com/uploads/2024/06/29068_navigation-hyperlinksandbookmarks-ezgif-com-optiwebp.webp)
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